Specimen Tracking Software
Track drug testing specimens from collection through lab receipt with digital chain-of-custody documentation, barcode support, lab synchronization, and result status updates — without manual reconciliation.
The Problem
Most screening operations still rely on disconnected tools, manual intake, and paper-based workflows — creating compliance risk and inefficiency at every step.
Paper CCF forms create documentation errors, lost records, and manual reconciliation overhead at every handoff.
Staff have no real-time visibility into whether a specimen has reached the lab, is being processed, or has a result.
Specimens reaching the lab without digital documentation cause reconciliation delays and potential rejection.
Specimens lost between collection and lab cannot be quickly identified or located without digital tracking records.
Labs return results via fax or email requiring manual entry into operational systems, creating delays and errors.
Handoffs between collector, courier, and lab are undocumented, creating liability when chain-of-custody is questioned.
The SpeciCheck Approach
SpeciCheck tracks every specimen from collection initiation through lab receipt and result return — with digital COC documentation, barcode scanning, lab synchronization, and automatic result status updates that eliminate manual reconciliation.
Platform Capabilities
Every capability below is designed specifically for this operational context — not a generic module adapted to fit.
Create and register specimens digitally at the point of collection with barcode assignment and donor linkage.
Digital COC recording at each handoff point — collector, courier, lab receipt — with timestamps and responsible parties.
Scan specimens to update status and record handoffs at collection, transport, and lab receipt.
Real-time visibility into specimen status: collected, in transit, at lab, processing, resulted.
Inbound lab result updates automatically sync into donor records and trigger employer portal updates.
Staff and employers notified when results synchronize from the lab and are ready for review and release.
Exportable chain-of-custody records for compliance documentation, employer requests, and MRO review.
Operational view of all in-flight specimens with status, location, and estimated turnaround tracking.
Operational Outcomes
Frequently Asked Questions
Continue Exploring
SpeciCheck connects these workflows into one coordinated operational platform.
Schedule a live demonstration with a SpeciCheck solutions architect and see this workflow in action.